The goal is to develop a fully functional, user-friendly, and scalable expense management application that allows 20 users to submit, edit, and track their expenses while ensuring compliance with TVA (VAT) regulations. The app will include an admin dashboard for approval, automatic TVA calculations, and real-time reporting. Once the expenses are validated and sent to accounting, they will be locked and non-editable.
Core Functionalities & Features
1️⃣ User Management & Secure Access
✔ Each user will have a unique login and personal dashboard. ✔ Roles: User (expense submitter) and Admin (approver & accountant interface). ✔ Secure authentication with password encryption and optional 2FA (Two-Factor Authentication).
2️⃣ Expense Submission & Validation
✔ Dynamic Expense Forms with mandatory fields: • Date • Description • Amount • TVA Rate Selection (5.5%, 10%, 20%) • Receipt Upload (PDF or Image) ✔ Real-time Validation to prevent missing or incorrect entries. ✔ Automatic TVA Calculation per expense category. ✔ Preview & Edit Before Submission (users can modify until sent for validation).
3️⃣ Approval & Locking System
✔ Admin Dashboard to validate, approve, or reject expenses. ✔ Locking Mechanism: Once the month’s expenses are submitted to accounting, they become non-editable. ✔ Automated Notifications: Users receive alerts when an expense is accepted, rejected, or requires modifications.
4️⃣ Monthly Reports & Accounting Export
✔ Custom Reports: View and export expenses by: • User • Month • TVA Category ✔ Export to Excel / PDF / CSV for accounting. ✔ Real-time tracking of total expenses, TVA breakdown, and remaining budget (if applicable).
If this fits your needs, we can schedule a call to finalize the details, additional requirements, and budget adjustments. Let me know how you’d like to proceed!
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