Expected duration: Ongoing I’m looking for a highly experienced, proactive Virtual Assistant to support me across multiple areas, including podcast management, event coordination, strategic research, and personal assistance. The ideal candidate is a self-starter who thinks critically, spots gaps, and leads tasks from start to finish with minimal oversight. Strong organizational skills, excellent written English, and independent problem-solving are essential. Since you will interact with high-net-worth individuals, investors, and senior stakeholders, professional communication, reliability, and discretion are crucial. ________________________________________ Key Responsibilities
Podcast & Content Management • Manage bookings (scheduling, follow-ups, collecting materials) • Support episode preparation (research, transcripts, content summaries) Event & Travel Coordination • Assist with event planning & logistics (speaker coordination, scheduling, agendas) • Research & book travel (flights, accommodation, logistics) • Maintain guest lists & follow-ups Strategic Research & Data Management • Conduct targeted research (e.g., industry insights, investor databases) • Organize and maintain spreadsheets, databases, and CRM systems • Research and coordinate the development of a personal website Personal Assistance & Operations • Source & book personal shopping items (clothing, home decor, gifts) • Oversee inbox, calendar, and scheduling General Admin & Process Optimization • Track & organize expenses, invoices, and tax-related documents • Maintain & improve digital workflows (Google Drive, Notion, LinkedIn outreach) • Identify inefficiencies & proactively suggest process improvements ________________________________________ Requirements - Minimum 5 years of experience as an Executive VA or Operations Manager - Impeccable written English (Must be able to draft professional emails for VIP clients) - Strong project management skills (Able to take a task from start to finish independently) - Tech-savvy (Proficient in Notion, Google Drive, LinkedIn, Zoom, and email automation tools) - High attention to detail & ability to work autonomously
