We’re looking for an experienced Google Workspace expert to build out our internal enquiry and tender tracking system using Google Forms, Sheets, Calendar, and Drive.
We have a clear SOP already written — now we just need someone to build the actual system, with full formatting and automation.
✅ We need:
1. Google Forms (x5): • Enquiry Form (external, client-facing) • Pre-Qualification Form (internal use) • Site Survey Form (mobile-friendly) • Bid/No-Bid Form • Feedback Form
2. Google Sheets: • Enquiry Tracker Sheet • Tender Tracker Sheet These should include: • Linked form submissions • Conditional formatting (e.g. won/lost/pending colour codes) • Automated deadline warnings (e.g. days until submission) • Formulas for calculating follow-up periods • Dropdown menus for project stages
3. Google Drive Folder Automation: • Automatically create a project folder using client name and project title when a form is submitted • Store PDF copy of form response in the correct folder • Auto-link Drive folder back to the Tracker sheet
4. Google Calendar Automation: • Auto-schedule deadlines, site visits, and follow-up tasks in a shared calendar • Pull dates from form responses
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