Are you someone who wants to empower and inspire others? Do you find yourself looking for opportunities for continuous learning and improvement? Are you driven by the satisfaction of completing tasks and achieving goals? Are you seeking a mission-driven culture that fosters your professional growth? If so, we would love to connect with you!
Who We Are: We are a remote team that improves online medical education and teaches healthcare professionals domestically and abroad how to save lives. We also take the same advanced life-saving training we developed for medical professionals and give it to underserved populations all around the world at no cost. We work in conjunction with the Disque Foundation to fulfill its mission of advancing healthcare education to the underserved through advanced technology. Check out our websites: savealife.com and advancedmedicalcertification.com/
Our Mission is to provide free advanced healthcare education to underserved populations in the US and around the world.
Our Goal is to empower 10 million people by 2025.
Our Values: Dedication to “CANI” culture: Constant and Never-Ending Improvement mentality. Positive Focus/Resourceful/Gritty/Perseverance: A self-starter who isn’t held back by a lack of direction or detailed instruction. Impeccable Ball Handling Skills: Responsibility, Accountability, Ownership. Unwavering Integrity: We Always do the Right Thing. Who we’re looking for: We need an experienced, detail-obsessed Executive Assistant & Operations Coordinator with a strong background in operations and remote work. You should be someone who thrives on organization, communicates clearly verbally and in writing, and can bring structure to ambiguity. Your main focus will be providing high-level administrative and operational support to leadership and various teams, including completing and improving recurring processes and workflows that keep our organization running smoothly. Depending on your skills and interests, you may also support projects, help manage tools and systems, assist lightly with customer support overflow, or jump into other tasks as needed.
As an Executive Assistant & Operations Coordinator, you will: Assist with administrative tasks, such as scheduling meetings, organizing documents, and maintaining records. Help with research, data entry, and preparation for team projects or decisions. Take ownership of recurring internal processes (like weekly/monthly checklists for operations and admin tasks), performing and optimizing them as needed. Experiment with tools (including AI) to streamline how we work. Provide light project coordination support, helping track progress, and coordinating team updates. Pitch in across different departments depending on your strengths and interests. Create, follow, and continuously improve repeatable processes. Use platforms like Google Workspace (especially Google Sheets and Docs), Zoom, and other common remote tools (experience with tools like Asana, Slack, or Notion is a plus). Work independently in a remote team, staying on top of tasks and communicating proactively.
You’ll thrive in this role if you are: Bring 3+ years of experience in a similar role (operations, administrative support, executive assistance, or related), ideally in a remote or fast-paced environment. Organized and Process-Oriented: You have experience and enjoy creating new processes and exploring new tools that improve efficiency and are open to learning emerging tools in operations. Detail-oriented and Action-Oriented: Have a strong ability to prioritize and juggle multiple priorities, proven at getting things done in a fast-paced dynamic & growing environment. Communication champion: You can clearly explain complex information in written and verbal form to people who aren't experts. Remote ready: Comfortable working independently in a remote, project-based environment with a flexible schedule — as long as deadlines are met and pre-scheduled meetings (primarily in EST) are attended.
Additional Information: This role is full-time, requiring 40 hours per week. It is a fully remote contract position, with Independent Contractors responsible for their taxes and benefits. Each applicant is required to successfully complete a paid Trial Period before transitioning to this role.
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