We’re looking for a detail-oriented Personal Assistant to submit a high volume of online applications using data provided in a spreadsheet, then track outcomes by updating the same sheet with notes, statuses, and follow-ups.
What You’ll Do
Review each row in our spreadsheet and use the data to complete the corresponding web application form(s).
Double-check entries for accuracy and formatting before submitting.
Record submission details back in the spreadsheet: date/time, confirmation number/URL, status, and any required next steps.
Monitor responses (email portals/auto-replies) and update notes as responses come in (e.g., “Pending verification,” “Request for documents,” “Approved/Rejected,” follow-up dates).
Flag issues or missing data and request clarification via our chosen channel (e.g., Slack/Email).
Maintain naming conventions and keep data organized and consistent.
Success Looks Like (KPIs)
Accuracy: 99%+ field accuracy across submissions.
Turnaround: New rows actioned within 24 hours (business days).
Throughput: Typical pace of 20–40 applications/day (depends on form length).
Tracking: 100% of submissions have a status, note, and confirmation reference logged.
Must-Have Qualifications
Proven experience with data entry, form filling, or admin/VA roles.
Excellent written English and strong attention to detail.
Comfortable working in Google Sheets/Excel and following SOPs.
Reliable internet and ability to keep accurate records.
Discretion with sensitive information (you’ll sign an NDA).
Nice to Have
Familiarity with inbox management and basic filters/labels.
Experience with simple automation (e.g., Chrome profiles, auto-fill tools) while still validating accuracy.
Prior work in compliance/registrations/grants/applications.
Tools You’ll Use
Google Sheets, Chrome, Gmail (or shared inbox), and our comms tool (Slack/Email). We’ll provide SOPs and access.
Deliverables
You’ll keep these columns updated for every application (we’ll provide the template):
Application URL
Row/Record ID
Submitted (Date/Time)
Status (Not Started / In Progress / Submitted / Waiting / Approved / Rejected)
Construction Lead-Gen Website Design Category: Content Management System (CMS), Conversion Rate Optimization, Google Analytics, Graphic Design, PHP, SEO, Web Design, Web Development, WordPress Budget: $250 - $750 AUD
Logo Needed for PropDeck Category: Adobe Illustrator, Photoshop, Graphic Design, Illustration Budget: ₹1500 - ₹12500 INR
07 Feb 2026 11:00 GMT
Game Project Bug Fix & Mock Setup Category: CSS, Debugging, Game Design, Game Development, Game Testing, Game UI, JavaScript, Software Development, Typescript Budget: $750 - $1500 USD
07 Feb 2026 11:00 GMT
Instagram Reel Editing Needed Category: Adobe Premiere Pro, After Effects, Color Grading, DaVinci Resolve, Final Cut Pro, Video Editing, Video Production, Videography Budget: ₹600 - ₹1500 INR
07 Feb 2026 11:00 GMT
Full-Stack Python Web Developer Needed Category: Database Design, Django, Flask, Full Stack Development, Git, JavaScript, Python, REST API, Software Development, Web Development Budget: ₹250000 - ₹500000 INR
07 Feb 2026 10:59 GMT
3D Apartment Walkthrough Rendering Category: 3D Animation, 3D Architecture, 3D Design, 3D Graphic Design, 3D Modelling, 3D Rendering, 3D Visualization, 3ds Max, Unreal Engine Budget: ₹12500 - ₹37500 INR
Part-Time Energy Hydration Drink Sales Delhi NCR Category: Brand Management, Brand Marketing, Business Development, Field Sales, Point Of Sale, Retail Sales, Sales, Sales Management, Sales Promotion Budget: ₹1500 - ₹12500 INR
07 Feb 2026 10:54 GMT
Digital Marketing Expert for Manpower Supply Category: Digital Marketing, Facebook Ads, Facebook Marketing, Google Ads, Internet Marketing, Lead Generation, Leads, Social Media Marketing Budget: $250 - $750 USD
