1001 Freelance Projects -- Freelance Exhibition Booth Assistant (UK)

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Project title:
Freelance Exhibition Booth Assistant (UK)
Posted by:
External project from PeoplePerHour
Started:
09-Jan-2026 08:37 GMT
Description:
1. Engagement Overview We are seeking a UK-based freelance exhibition assistant to support our participation at a technology exhibition in London. This is a short-term, on-site freelance engagement covering booth setup, exhibition days, and post-event dismantling and packing. This role is strictly limited to exhibition support, marketing assistance, and lead generation. The freelancer will not be authorised to negotiate, sign contracts, or make binding commercial commitments on behalf of the company. 2. Engagement Period Setup Day: 1 day prior to exhibition opening Exhibition Days: 2 days (full show hours) Dismantling & Packing: End of final exhibition day (Exact dates and venue details will be provided upon engagement.) 3. Scope of Work A. Pre-Exhibition Setup (Day Before Exhibition) The freelancer will be responsible for: Receiving Exhibition Materials Receive pre-shipped materials at a UK address (provided in advance) Verify receipt against a checklist supplied by us Booth Setup Arrange product samples, demo units, and marketing materials inside provided cabinets and display units Place brochures, flyers, and giveaway items neatly and professionally Ensure booth presentation matches reference photos / setup guide provided Branding & Visuals Apply supplied self-adhesive vinyl banners / stickers onto booth wall panels Ensure stickers are applied straight, clean, and without damage to panels Follow positioning instructions provided by us B. Exhibition Attendance & Support (During Show Days) During exhibition opening hours, the freelancer will: Booth Presence Be present at the booth during agreed hours Maintain a professional, welcoming appearance and conduct Visitor Engagement Greet visitors Distribute brochures, flyers, and marketing material Provide high-level explanations of products using supplied talking points Demonstrate products at a basic, non-technical level (training material provided) Lead Collection Capture visitor details using: business cards QR forms lead capture sheets or apps (as instructed) Note visitor interests and questions for follow-up Escalation & Follow-ups For detailed technical or commercial queries, direct visitors to: a designated email address, or scheduled online follow-up meetings Facilitate remote introductions where required (e.g., video call with our team) C. Post-Exhibition Dismantling & Packing At the end of the exhibition, the freelancer will: Branding Removal Carefully remove all vinyl stickers / banners from wall panels Ensure panels are left clean and undamaged, as required by the organiser Packing & Logistics Pack all product samples, demo units, and remaining marketing materials securely Label items according to instructions provided Arrange shipment to a specified UK address (courier details provided or approved by us) Confirm dispatch and provide tracking details 4. Materials & Support Provided by Us We will provide: All exhibition furniture (via organiser) Product samples and demo units Marketing materials (brochures, flyers, giveaways) Branding stickers / banners Setup reference photos and written instructions Product overview document and FAQ Lead capture method and reporting template Remote support during the exhibition if required 5. Deliverables The freelancer is expected to deliver: Properly set up and presented booth Continuous booth coverage during exhibition hours Daily summary of leads collected Secure packing and confirmed shipment of materials post-event Final handover report (leads + shipment confirmation) 6. Skills & Requirements Must be legally allowed to work in the UK Prior experience in: exhibitions, trade shows, events, or brand promotions (preferred) Strong communication and interpersonal skills Comfortable applying/removing adhesive branding materials Reliable, punctual, and detail-oriented Able to follow instructions accurately 7. Authority & Limitations The freelancer: ❌ Is not authorised to sign contracts ❌ Is not authorised to negotiate pricing or commercial terms ❌ Is not authorised to represent the company as a legal or sales agent All commercial discussions must be referred back to our team. 8. Engagement Type & Payment Engagement type: Freelance / Independent Contractor Duration: Short-term (event-based) Payment structure: Fixed fee or hourly rate (to be agreed) No employment, visa sponsorship, or long-term commitment implied 9. Confidentiality The freelancer must treat all product information, pricing discussions, and business contacts as confidential, and may not use collected leads for any purpose other than this engagement.
Project ID:
3464910
Project category:

Project budget:

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